| Field name | Description | Example(s) |
| Item title | Stores the actual or invented title of the item. | Portriat;
Chair;
Soccer ball |
| Description | Description of the item. | 'Painting with old woman sitting on a rocking chair in a dark room.' |
| Item name | Narrow term describing the item. It is strongly advised that standardised terms are used in this field for later retrieval. | Chair;
Drawing;
Cup;
Ball |
| Item type | Broad term describing the item. use the pull-down list for the standardised Types. If you have an item that is not covered in the list, select 'Other' and enter the type in the space provided. | Use pull down list |
| Medium | Medium in which the item is rendered or materials that the consists of. | Oil on canvas;
Mixed media (leather, string and bone) |
| Measurements | Metric measurements prefered and standardisation is advised. Height x width x depth x diameter (indicated with 'd') x circumference (indicated with 'c') | 1200x1300mm;
120x130cm;50x50x60mm |
| Inscription | Signature, date, markings, etc. actually inscribed on the item. Indicate where the actual inscription is: verso, front, bottom left, top centre, etc. | Verso: Irma Stern (signed in blue paint) |
| Date | General date associated with creation of the item. | 1900-1968;
1900s;
c1855;
Early 20thC |
| Keywords | Keywords that will assist in identifying and contextualising the item. | Any words can be used |
| Reference ID | This field is for a unique code for the item. You cannot edit this field and if you add a new item, a new unique ID will be automatically generated. | Cannot edit this field |
| Storage Building | Building where the item is located. | Library
Education Building
Medical Building |
| Storage Room | Room where the item is located. | Office 21
Reception
Storage |
| Storage Specific | Specific location of the item. | West wall
On floor
Rack 2 |
icon which offers looking up related information, i.e. all items in a buiding; all items by a producer, etc.
